Idea / exploring · Sunrise Plains Regional Health Coalition
Playbook or write-upExtreme-heat outreach targeting brief
A worked plan for using the county's existing heat-vulnerability index plus forecast data to decide, two days ahead of a heat event, which neighborhoods get door-knocking, which get robocalls, and which cooling centers to extend — written up for other jurisdictions to adapt before we build anything.
Published August 26, 2026
- Skills needed to set it up
- Anyone on staff
- Readiness
- Reference only
- Data it touches
- Public data only
- Who sees the output
- Partner organizations
- License
- Creative Commons (CC BY / CC0)
- Cost to stand up
- No new spend
- Portable to other platforms
- Yes — platform-agnostic
- Use case category
- Communications, media & writing
- Reviews it went through
- Not yet reviewed
What do these mean?
- Anyone on staff
- No technical skills — follow the instructions.
- Reference only
- Documentation and lessons — not something to deploy.
- Public data only
- Only data that is already public.
- Partner organizations
- Shared with specific partner organizations.
- Creative Commons (CC BY / CC0)
- For documents, prompts, datasets and training material.
- No new spend
- Built with licences, staff and infrastructure the organization already had.
- Yes — platform-agnostic
- Runs on any comparable stack with configuration changes only.
- Communications, media & writing
- Drafting, translating, summarising and publishing.
- Not yet reviewed
- Shared honestly — this has not been through a formal review.
After the July 2025 heat event, our after-action review found outreach went where it always goes — the neighborhoods with the most 311 calls — not where the risk was. This brief is the plan we wish we’d had: a scoring recipe that combines the vulnerability index with the block-level forecast, thresholds for each outreach tier, and a decision timeline that starts 48 hours out.
We used an LLM to draft and pressure-test the playbook against three past events, but the operational version needs no AI at all — it’s a spreadsheet and a checklist on purpose, so a duty officer can run it at 6am. We’re sharing at the idea stage because we’d rather three coalition members poke holes in it now than after we’ve built tooling around it.
About
- Area of work
- Emergency preparedness
- Environmental health
- Communications & outreach
- Review status
- Reviewed & approved
How it's built
- How AI is involved
- AI was used to build it
- Types of AI
- Generative text (LLM)
- Prediction & forecasting
- AI tools & models
- Gemini
- NWS point forecast API
What it took
- Cost to keep running
- No ongoing cost
- How it was bought
- No procurement needed
- Who it affects
- The targeting logic deliberately weights unhoused residents, older adults living alone, and homes without central air — the groups our after-action reviews say we reached last in 2025. The brief includes the equity questions a review board should ask before any jurisdiction operationalizes it.
Data & access
- No PII/PHI in the shared material
- Yes
- Data sources
- CDC/ATSDR Social Vulnerability Index
- NWS forecast API
- County cooling-center registry (public)